The Benefits of Managed Print Services
Whether you’re investing in efficient mailroom solutions or cutting costs with a hosted business phone, there are no shortage of ways to improve your company. One opportunity to optimize your business that many companies tend to overlook is printing management.
What Are the Benefits of Managed Print Services?
What are the daily printing habits of your business? Do you often engage in mass printing? How frequently are your employees reprinting documents because there was a mistake on the first printout? Have you experienced downtime because of paper jams or other problems?
From suddenly running out of toner to wasting paper, inefficiencies and technical issues can cause your printing costs to balloon faster than you even realize it. While it’s a pain in the neck to keep track of these things, proper management of your printing activities can save you a lot of money. Thankfully, you can turn to managed print services to make print management simple.
What are managed print services you ask? Simply put, it’s a solution where a third-party provider takes over the management of your printing efforts and optimizes them according to your needs. This can include dealing with supply acquisition, implementation, support, and more.
Even if printing isn’t a big part of your overall operations, managed print services can be highly beneficial. Here are just a few of the many ways the benefits of managed print services can help your company:
One of the main benefits of managed print services is helping you use your printers more efficiently. This is dones through assessments that your provider does. When your provider performs an assessment, they examine your printing systems to identify problems in the process. From the information they gather, they can give you advice on what you need to do to use your equipment more efficiently.
Providers use monitoring software to keep tabs on your machine remotely. If an issue occurs, the monitoring software catches it and alerts your provider so they can fix it immediately. Monitoring also shows them which departments are using the most printing resources. As a result, they can provide suggestions on how to optimize usage or recommend a tailored program per department.
Reduced Printing Costs
Small expenses like the reprinting occasionally, or replacing toner cartridges too soon add up quickly. Depending on your situation, you could be overspending on each page you print. A benefit of managed print services is your vendor can streamline your printing processes to eliminate such inefficiencies. In fact, working with a managed print provider can result in significant cost savings of up to 20% to 30%, according to a report from IDC.
Fixed Business Expense Budgeting
Although you may have an approximate idea of how much you’re going to spend on printing resources each month, you won’t truly know unless you monitor your usage. This unpredictability can make creating a budget a headache. Managed print services alleviates this problem by monitoring how you’re using your printer, providing more clarity over your average costs, so you can create a more accurate budget.
Another benefit of managed print services is automatic restocking of supplies. Instead of you having to constantly replace your printing supplies, you can have your provider do it for you. By using the monitoring software to keep track of printer usage, your provider knows when you need a resupply. If you’re running low, they can order more for you and have it delivered right on time.
Printers are complicated pieces of technology that sometimes experience issues. If your printer goes down and you don’t have a repair team at the ready, it could result in lengthy downtime. If you have managed print services, that’s not a problem. If your printer experiences an issue, the monitoring software automatically sends an alert to a technician. Whether the device needs to be shut down or settings need to be changed, the technician can do it all remotely.
Get More Out of Your Printer With Superior Office Solutions
If you want to experience the benefits of managed print services, reach out to Superior Office Solutions. From print assessments to supply management, we deliver everything your workplace needs to be as effective as possible.
Contact us today to learn more about our managed print program.
Superior Office Solutions has been adding a personal touch to the office equipment leasing industry since 1999. With four convenient locations in the tri-state area, we provide world-class equipment and unbeatable service to over 4,000 customers.
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