High-Security Print Solutions
Superior Office Solutions ensures each printing job makes it into the right hands—every time.
The Importance of Using Secure Print Management Software
When most business owners think about a potential data loss event, they picture mysterious cybercriminals hunched over a keyboard. What they don’t consider is the security threats inside their walls—like confidential documents sitting unclaimed on the office copier. Printer security is easy to overlook, but doing so can have severe consequences for your business.
Think about the private information that goes through your printing system: pay stubs, tax records, insurance information, client contracts, and more. Without secure print management software, those documents may sit forgotten on your printer for minutes or more, accessible to dozens of unauthorized employees. By installing security software on your printing system, you can ensure that documents are only released when the printer is present.
As an SOS print services partner, you don’t have to worry about installing or managing your print management software. We pick the right software for your business and customize it to meet your needs. Our team can take any device, from a desktop printer to an office copier and secure it against potential safety threats.
Who Needs Secure Printing and Printer Authentication?
While every business can benefit from increased printer security, user authentication is particularly beneficial for companies that process a large volume of secure data. These can include legal firms, medical offices, financial institutions, and government agencies.
For example, a medical records administrator may print hundreds of confidential patient documents each day. By requiring them to authenticate their identity before releasing a print job, you guarantee that only the administrator sees and takes those records. Plus, you can use authentication information to see precisely when and where a user released a given print job, creating an extra layer of visibility into the printing process.
Even if your employees don’t print secure information, pull printing is an excellent way to minimize unnecessary print jobs.
Our Print Management Software Solutions
At SOS, we use two reputable print management software solutions: uniFLOW and PaperCut. Our team members install your software system, educate your employees on new security features, and keep your software up to date at all times.
PaperCut
PaperCut is an award-winning print management software that keeps every step of the printing lifecycle secure. Using the innovative software system, you can control who has access to your printing system, implement a print and release system, and keep track of every print job that makes it through your system.
uniFLOW
Canon’s proprietary software system, uniFLOW, is a customizable and scalable security solution for businesses. Your employees can send print jobs to a central queue and release them using a PIN code or card at any printer. The software system also encrypts print jobs to ensure they don’t get intercepted before release.
Reach Out to Our Secure Print Experts
Your unsecured printer may not seem like a pressing issue, but a data loss event could land you in court. Don’t wait until it’s too late to secure your printing environment—partner with SOS today.
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