What Impacts The Cost of a Copier / MFP?
Several key criteria determine the cost of copiers and multifunction printers (MFPs). These criteria can vary based on the specific needs and preferences of the user. Here are some key factors that will impact overall copier cost:
Functionality and Features
Nearly all Copers/ MFP’s come standard with a Document Feeder for basic scanning. All models are modular in that you can add options such as additional trays, Finishers for sorting and stapling and software for managing the printing. Each component added adds a copier cost to the base unit.
Printing Speed and Volume
Generally, the faster the unit the more expensive it is. Speed is usually determined by the monthly volume as if printing a lot, the faster the device needs to be to keep up.
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Size and Design
Equipment is available as either A4 where the maximum print size is legal (8.5” x 14) or A3 which can print on larger sheets, usually ledger (11”x 17”). A4 devices being smaller cost less. Choosing the right size machine will help maximize your copier.
Lease Period
Most equipment is leased, and the term will affect the price. A shorter-term Copier lease (24 months or less) will cost more than a longer copier term (60-month) agreement.
Service Agreements and Maintenance
Leases are usually bundled with an inclusive service contract which includes parts labor and toner. Color rates are higher than b/w rates and the amount included will affect the monthly price. Including some service is advised as it can lock in the rate of service for the lease period and fix your monthly copier cost, and avoid escalations.
Brand Reputation
Established and reputable brands often command higher prices. Brands with a history of reliability, good customer support, and quality products may have higher initial costs.
Lease Buyouts
If replacing a current leased device, the current copier lease must be satisfied (as there is no early termination). Typically, the balance of the current lease is included in the new agreement, which will affect the monthly rate. There are sometimes Manufacturer incentives that can help offset these costs.
Secure Your Cost-Effective Printing Solution With Superior Office Solutions
When considering equipment costs, it’s crucial to evaluate your specific needs and find a balance between the features required and your budget. Additionally, comparing prices from different vendors, and consider the total cost of ownership, and exploring financing options can help you make an informed decision and optimize the copier provider you choose.
Superior Office Solutions is a trusted ally for small businesses seeking to optimize their printing operations within budgetary constraints. Our commitment to providing cost-effective printing solutions ensures businesses can enhance efficiency without compromising financial stability.
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