What Are Managed Print Services?
How many printers does your business currently own? How much do you spend on printing each month? If you’re unsure of the answer, you might want to rethink your strategy and invest in managed print services. Learn more about this cost-saving solution and discover how it can benefit your business.
Understanding Managed Print Services
The way we work has changed dramatically in the past few years, but one thing remains constant: the need to print documents. No matter how technologically advanced your business is, there’s a good chance you still print the occasional client contract or HR form. There’s also a good chance you’re wasting money on supplies, equipment, and lost time.
One printed page may only cost you a few cents, but every small expense adds up. However, cutting unnecessary costs is challenging if you don’t know how much you’re spending and why. With managed print services, you gain insight into your printing, learn where you’re overspending, and save money.
Managed print services is a blanket term for a range of printing solutions offered by a third-party company. Your provider assesses your printing needs, chooses the right equipment for your business, and customizes solutions to save time and money. This third-party company also provides ongoing monitoring and management of your printer fleet.
Why Choose Managed Print Services?
If you’ve gone years without paying attention to your printing strategy, you may wonder: Why do I need managed print services? The answer is simple: It makes your business better. Even if you take cost savings out of the equation, investing in managed print services is well worth the improved productivity and security. That’s why many businesses have invested in this solution in the past few years.
Plus, you don’t have to do anything when you hire an outside company for managed print services. You can continue focusing on your business and managing day-to-day operations while an experienced printing company handles supply replenishment, troubleshooting, and security.
Signs Your Business Needs Managed Print Services
Escalating Printing Costs
One clear sign your business may benefit from managed print services is escalating print costs. If your printing expenses are spiraling out of control, it’s time to assess your print environment. Managed print services include a comprehensive audit to identify inefficiencies and implement cost-saving measures. From optimizing usage to selecting energy-efficient devices, these services help you regain control over your printing budget, improving your bottom line.
Inefficient Printing Workflows
Inefficient printing workflows hinder productivity and waste valuable time. If your employees spend excessive time troubleshooting printer issues or navigating complex print settings, your printing infrastructure needs an overhaul.
Managed print services streamline print workflows. They can assess your processes, recommend improvements, and implement solutions like print management software to simplify tasks and reduce downtime.
Inconsistent Print Quality and Reliability
Inconsistent print quality and frequent breakdowns are frustrating and can damage your business’s reputation. If you’re dealing with these issues, your print devices may be outdated or poorly maintained. Managed print services ensure that your printers are regularly serviced and upgraded when necessary. This means consistent, high-quality output and minimal disruptions, allowing your business to maintain a professional image.
Lack of Security and Compliance Measures
In today’s digital age, print security is a critical concern. You’re at risk if your business handles sensitive information but lacks robust security measures for your printing infrastructure. Managed print services assess your security needs and implement access controls, encryption, and secure print solutions, safeguarding your printed documents against unauthorized access. This is particularly important for businesses that comply with industry-specific regulations like HIPAA or GDPR.
At Superior Office Solutions, we don’t just manage your print strategy—we help you get the most out of your technology. Visit our managed print services page to learn how we do it.
The Benefits of Managed Print Services
There are many reasons businesses outsource their print management. These are a few benefits of managed print services:
Increased Productivity
Ever notice a line forming at your office copier? If you run out of ink or toner, does it keep people from doing their jobs? With managed print services, you can avoid those time-consuming bottlenecks and supply shortages. Your managed print services provider streamlines your workflows to ensure peak productivity.
Improved Information Security
Many business owners don’t realize that their printing strategy jeopardizes their data security. Even something as small as printing a confidential document and leaving it on the machine can become a security disaster. To mitigate printing security risks, your provider can implement secure printing solutions like user authentication and individual desktop printers.
Reduced Printing Costs
With a few tweaks to your printing environment, your provider can significantly reduce your expenses. Adding user authentication to printing devices prevents employees from releasing unnecessary print jobs. Additionally, your provider may recommend consolidating your printer fleet, saving you money on both equipment and supplies.
Increased Visibility
You may not realize how inefficient your printing process is until you have a full view of how it works. With managed print services, you can see which employees print more than others, determine which machines get the most jobs, and identify where your money is going.
Get the Most Out of Your Managed Print Services With SOS
Dozens of managed print companies claim to offer the best service. At SOS, we have proof to back up our claims: over 100 Google reviews with a 4.9-star average. Our team focuses on service above all else, and it shows. We handle every element of your printing strategy, from software upgrades to security.
Want to learn more about our managed print services? Get in touch with our team, or schedule a free printing assessment today.
