What Is Managed Print Services?
If someone asked you how many printers your business currently owns or how much you spend on printing each month, would you know the answer? If not, you’re not alone—but you might want to rethink your strategy and invest in managed print services. Learn more about this cost-saving solution and discover how it can benefit your business.
Understanding Managed Print Services
The way we work has changed dramatically in the past few years, but one thing remains constant: the need to print documents. No matter how technologically advanced your business is, there’s a good chance you still print the occasional client contract or HR form. There’s also a good chance that you’re wasting money on supplies, equipment, and lost time.
One printed page may only cost you a few cents, but every small expense adds up. However, if you don’t know how much you’re spending and why, it’s challenging to cut unnecessary costs. With managed print services, you can gain insight into your printing strategy, learn where you’re overspending, and save money.
Managed print services is a blanket term for a range of printing solutions offered by a third-party printing company. Your provider assesses your printing needs, chooses the equipment that’s right for your company, and implements customized solutions designed to boost productivity and save time and money. Then, this third-party company provides ongoing monitoring and management of your printer fleet.
Managed Print Services Benefits
There are many reasons why businesses choose to outsource their print management strategy. These are a few benefits of managed print services:
Do you ever notice a line forming at your office copier? If you run out of ink or toner, does it keep people from doing their jobs? With managed print services, you can avoid those time-consuming bottlenecks and supply shortages. Your managed print services provider streamlines your workflows to ensure peak productivity.
Improved Information Security
Many business owners don’t realize that their printing strategy jeopardizes their data security. Even something as small as printing a confidential document and leaving it on the machine can turn into a security disaster. To mitigate printing security risks, your managed print provider can implement secure printing solutions like user authentication and individual desktop printers.
Reduced Printing Costs
With a few tweaks to your printing environment, your provider can significantly reduce your expenditures. By adding user authentication to printing devices, you can prevent employees from releasing unnecessary print jobs. Additionally, your provider may recommend consolidating your printer fleet, saving you money on both equipment and supplies.
You may not realize how inefficient your printing process is until you have an overall view of how it works. With managed print services, you can see which employees print more than others, determine which machines get the most jobs, and identify where your money is going.
Why Managed Print Services?
If you’ve gone years without paying any attention to your printing strategy, you may be wondering: Why do I need managed print services? The answer is simple: It makes your business better. Even if you take cost savings out of the equation, investing in managed print services is well worth the improved productivity and increased security it brings. That’s why so many businesses have been investing in this solution in the past few years.
Plus, you don’t have to do anything when you hire an outside company for managed print services. You can continue focusing on your business and managing day-to-day operations while an experienced printing company handles supply replenishment, troubleshooting, and printer security.
At Superior Office Solutions, we don’t just want to manage your print strategy—we want to help you get the most out of your technology. Visit our managed print services page to learn how we do it.
Get the Most Out of Your Managed Print Strategy
There are dozens of managed print companies out there that claim to offer the best services and most cost-effective solutions around. At SOS, we have proof to back up our claims: over 100 Google reviews with a 4.9-star average. Our team focuses on service above all else, and it shows.
As your managed services provider, we start with a thorough print assessment to identify how you use your equipment. Then, we install a printer monitoring system so we can catch and resolve issues in real time. Additionally, we automatically send you new supplies when we notice yours are low, which means you never have to worry about running out. From software upgrades to secure printing solutions, we handle every element of your printing strategy.
Do you want to learn more about our managed print services? Get in touch with our team or schedule a free printing assessment today.
Superior Office Solutions has been adding a personal touch to the office equipment leasing industry since 1999. With four convenient locations in the tri-state area, we provide world-class equipment and unbeatable service to over 4,000 customers.
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