How Copier Leasing Saves You Money

How long have you been holding on to the copier in your office? Does it wheeze its way to booting up? Is it taking forever to process a single input? While it may still get the job done, eventually, it’s no longer worth it to keep an old machine around.

You may believe that working with outdated equipment is the cost of keeping your business economical, but that’s not true. In fact, your old copier could be costing your company more than you realize. In this blog, we’re going to explain why it’s time to replace your old machine with new hardware from a copier lease program.

Updating Through a Copier Lease Program

An office printer is great when it’s new, capable of handling any task thrown its way. However, as with most technology, this doesn’t last forever. As the years go by, the performance of your machine will drop exponentially.

If you rely on your copier for daily operations, a drop in performance can really have a negative impact on your productivity. In some cases, outdated equipment even takes money out of your business. You can avoid these consequences by updating your machine through a copier lease program offered by a provider like Superior Office Solutions.

Superior Office Solutions is a well-known managed print and office solutions provider located in the New York area. Through our printer leasing services, you have access to a variety of popular printer brands, such as Canon, Kyocera, and Konica Minolta. Our consultants take the time to learn about how your company operates to match you with the best printer for your business.

How Your Old Printer Is Costing You

If your printer seems to be working just fine, it’s understandable to think you don’t need a new one. However, aging technology can cost you in ways you wouldn’t expect. Here are a few ways your old copier could be costing you:

Lack of Replacement Parts

When you have a car model that’s been discontinued, the cost to repair that vehicle goes up. That’s because manufacturers are no longer making replacement parts for that model. Something similar can happen to your printer.

When a copier reaches the ripe old age of around seven years, it’s not uncommon for manufacturers to stop making or carrying replacement parts. Without a steady flow of replacement parts, it becomes harder to source the hardware you need. The scarcity of these replacement parts drives up the cost to repair your system if it malfunctions.

Energy Use

Wear and tear from years of use makes printers less efficient in every aspect, including how they use energy. Usually, older printers require more energy to do the same job as a newer system. Additionally, newer copiers often have energy efficiency features that aren’t included in older models.

Limited Functionality

These days, most office copy machines are multifunctional, allowing employees to print, fax, copy, and more. This is a departure from earlier printing equipment, which was often a one-trick pony. If your printer only prints, then that means you have to buy separate equipment to handle other tasks like faxing.

Security

Paying higher energy bills and wasting money on extra equipment can be costly, but not as costly as a data breach. Your printer is another connection among many to your network. Older copiers don’t have cybersecurity built into their programming, making them a vulnerability. A skilled hacker can use your old printer to gain access to your network.

Newer printers come with certain security features, like password entry. If you want the system to print, then you have to manually input the password at the machine. This prevents the possibility of you printing out sensitive information and someone stealing it as they walk by the unaccompanied printer.

How To Tell When It’s Time To Upgrade

Upgrading your copier is important, but you don’t need to replace it every year, just when it starts to show signs of obsoletion. Here are some warning signs it’s time to use an office printer lease program:

Employee Frustration

It may seem like it should be a minor annoyance, but technology that’s difficult for employees to use can affect their satisfaction levels. If the tools you’re providing to your team are inadequate, it can cause frustration. It’s not unheard of for employees to quit because they’re tired of dealing with outdated technology. Make sure to keep an ear to the ground for any technology-related frustrations your team expresses.

A Downturn in Productivity

As the saying goes, time is money. It may sound cliche, but there is a real cost associated with wasted time. If it takes way too long for your printer to turn on or to process a job you sent to it, your printer is taking away time you could be using to explore new opportunities and get more important work done. Don’t underestimate the impact of time.

Age

Stay aware of how old your office printer is. Once it reaches the age of seven or eight years, it’s in your best interest to start thinking about copy machine leasing. As mentioned earlier, when a copier gets to this point of its service life, manufacturers tend to stop making replacement parts.

Superior Office Solutions Is Your Copier Leasing Partner

For copier leasing services, you won’t find a better partner than Superior Office Solutions. We’re dedicated to helping our clients find the copiers they need at affordable upfront prices. When you lease with us, we take care of everything from management to maintenance, so all you have to worry about is your business.