Understanding the Power of Postage Meters

Did you know that the postage meters market size was worth $153.6 million last year and is projected to grow to $169.9 million by 2028? While particularly useful for big corporations that send out massive volumes of letters and packages, postage meters are also a good option for small and medium-sized companies looking to streamline postage functions.

In this blog, we’ll give the basics and teach you how your business can take advantage of these resources.

What Are Postage Meters?

Postage meters are postage printing systems or equipment you can obtain via leasing or renting arrangements for use in your business space. You can use a postage meter to print postage credentials right onto the letters and packages or meter tape that you can attach to your letters or packages.

If using metered mail, you must have the mailing date. But there’s no need for a postmark since the postmark data—namely, the city, state, zip code, and date of sending—is already contained in the meter strip. Before using a postage meter, you must get a permit within the mailing region.

How Do They Work?

When you obtain a postage meter, you should first pre-fill the equipment with an appropriate amount of postage capacity. When you want to apply postage to an envelope, you will insert the letters into the right slot in the postage meter.

The machine will print the indicia, which refers to markings on an envelope indicating the sender has prepaid postage. The indicia is also called a frank. The indicia, or frank, includes data about the amount of postage paid, the weight of whatever you’re mailing, the class of mail, and the zip code.

In yesteryear, postage meters were all physical. But in the here and now, they’re digital. The digital meters have more security features baked in, which is why the non-digital postage meters have been phased out. You’ll find many options when you decide to lease or rent a postage meter. But one option you won’t find is a non-digital system.

How Will They Help My Business?

If your workers have to go to the post office every time mail has to be sent, you know that it can take a lot of time to get things done. Depending on the volume of mail sent out on any given day or week, you might have to assign staff to go to and from the post office. If the post office is far from where your business is based, taking mail to the post office could add up to more man hours than you might think. This could result in an efficiency and productivity hit since staff will be going to and from the post office. And when they’re doing that, they won’t be working on higher-priority tasks for your business. That’s where a postage meter can make a big difference.

When you get a postage meter for your business, you’ll benefit in the following three ways:

Cost-Saving Benefit: The chances are good that you’ll save money on mailing expenses by using a postage meter. Why is this the case? Using a postage meter means your business can accurately calculate postage costs, which will help you avoid overpayment problems. Overpaying by even a small amount will add up to a small fortune over time. So, it pays to spend only as much as you have to rather than overspend unnecessarily.
Time-Saving Benefit: As was mentioned above, your business will realize a time-saving benefit by getting a postage meter. Not having to send staff members to the post office means your staff can focus on their core duties.
Convenience Benefit: Another benefit your business will get from renting a postage meter is convenience. On the one hand, your company can add postage whenever you want. So, you won’t be unable to mail something due to running low on postage stamps. You won’t have to worry about postage stamps—that’s the power of digitization.

Buy or Rent Your Postage Meter from Superior Office Solutions

Are you ready to explore your options? We’re the office equipment specialists serving businesses of all sizes in the New York City metropolitan region. Whether you want or need help with print services, business phone services, mailing solutions, or office water solutions, Superior Office Solutions has what you need. Our goal is to help you get the office equipment you need to succeed now and in the future.

You don’t have to take our word for it, either. You can check out the nearly 100 5-star reviews our customers have given us. You can reach us at any of our four convenient locations in the tri-state area.

When you’re ready to get the postage meter you need for your business, we’re here to help. One of our customer care agents will be pleased to help you in whatever way possible.