Is It Time for a Copier Upgrade?

If you’re wondering whether or not it’s time to upgrade your office copy machine, you’re probably already dealing with a few annoying issues. But how do you know when those issues are typical or a sign that it’s time for a new device?

This guide answers a few frequently asked questions about printer lifespans and outlines five signs that it’s time for a copier upgrade.

How Many Years Should a Printer Last?

When you spend thousands of dollars on the latest office copier, it’s normal to assume that your machine will last upwards of a decade. However, you might be surprised to learn that many multifunction printers don’t even make it to five years. If you use your machine at maximum capacity every day, that lifespan can shorten even more.

Just because a printer should last a certain amount of time doesn’t mean it will. Several factors can affect your printer’s lifespan, including how often you use it, how quickly you schedule repairs, and, to a certain extent: luck.

How Often Should Printers Be Replaced?

Some business owners choose to replace their printers after a few years, regardless of how well their current model works. Others wait for their devices to break before they start shopping for a new machine. How often you replace your printer is entirely dependent on your personal preference.

5 Signs You Need a Copier Upgrade

Can’t decide if it’s time to replace your copier machine? Here are five telltale signs that it’s time for a copier upgrade.

1. You’re Constantly Scheduling Office Equipment Maintenance

Your office machines are designed to run smoothly without much intervention, but their components wear down over time. After a few years, you may need regular maintenance to keep your machine operational. Once you start needing several replacement parts and repair services every month, it’s probably time to buy a new printer.

If you can’t go more than a few days without seeing a blinking red error light and you have your printer repair contact on speed dial, it’s probably time to start shopping for a copier upgrade.

2. You Need Better Security Features

Even if your old printer works perfectly well, you still might need a copier upgrade. Many older models don’t have password protection, data encryption, and other modern security features that keep your confidential information safe, making them a weak link in your security strategy.

Your copier sits on your network just like your Workstations. If cybersecurity is a top priority for your business, you can’t afford to use a printer with outdated security features. You should consider upgrading your copier every few years to ensure your device is equipped with the latest technology.

Is Your Printer Leaving Your Business Vulnerable to Data Loss?

Learn how Superior Office Solutions can help.

Explore Our Secure Print Solutions

3. Ink and Toner Cartridges Aren’t Going as Far

As copier machines wear down over time, they become less efficient. If you notice that your devices are churning through ink or toner much faster than they used to, they might be at the end of their lifetimes.

Opting for a copier upgrade is beneficial for two reasons: you get a new device that works at maximum efficiency, and your newer model will likely use fewer materials from the get-go. Office equipment manufacturers are constantly coming up with better, more efficient print technology that significantly outperforms older models.

4. Your Business Is Outgrowing Its Devices

When you purchased or leased your copier a few years ago, you chose the device that worked for your current needs. If those needs have significantly changed between then and now, your choice might not cut it anymore.

Have you noticed a line at your multifunction copier? Have employees complained that your device is missing an essential function? Those are signs that your machine no longer fits your business needs, and it’s time for a copier upgrade.

5. You Want To Reduce Costs

Has your current provider increased your leasing and service costs from what you originally signed up for? You may be able to pay less for a better multifunction printer because the latest equipment is more efficient and costs less to service.

Ready for a Copier Upgrade?

If your copier machine is a major source of frustration in your office, it’s time to ditch your old machine and upgrade to a newer model. Do you need help deciding which new device will solve your copier issues? Partner with Superior Office Solutions.

Our team has over 20 years of experience helping New York businesses choose the best office equipment for their needs and budget. We offer a wide selection of the latest copiers, desktop printers, and production printers from the three most reputable manufacturers in the business, which means you never end up with a subpar machine. Plus, our team members thoroughly explain your device’s features and your equipment leasing terms to ensure you’re happy with your choice.

Whether you’re reaching the end of your contract or you need help getting out of a bad lease, our team can guide you through the copier upgrade process. Contact us today to get started.